Notes on Managing Your Company’s Account

Maintain a Valid Email address: It is very important that your email address is valid. Your clients and prospects will use the system to send you bulletins and requests. For example, a producer may have searched your company and wants to add you to their contractor bid list. They are asking for access to your HSE data to perform their obligatory due diligence. You don't want to miss those opportunities.

Logging on: The website is www.canadahse.com. Access your account by entering your email address as your username and the password you created to log on. If you do not remember your password please contact the help desk at (403) 253 – 9584.

One administrator can manage multiple members: If you have a valid logon ID, you can be the administrator or user of multiple member accounts. This typically occurs when your business has multiple divisions that need to report HSE information independently.  When you logon t system will enable you to choose which of your accounts that you want to manage. Do not create duplicates of yourself. It is not necessary.

My Membership: This is your account’s “home” page and where you manage your account. If you ever get lost while entering data, go back to My Membership.

Corporate Information: Enter the company’s general information. Enter contact information for the Account Administrator as well as your Main HSE Contact information. The administrator is the person who will be managing the account. Change any fields in these sections by clicking “edit”.

Directory Listing: Select what industries you operate in and the regions in which you do work.

HSE Profile: Describe your company’s business and WCB industry codes. You must enter your WCB industry codes/numbers before you can access the questionnaire. This is not the same as your WCB account number.

Enter HSE Data: Here is where the industry - based safety questionnaire is located. There are sections for Insurance, WCB, Safety Performance, Safety Programs, Management Commitment, etc. Please complete all sections.

Permission Profile: Applicable only to full members. This enables you to specify any or all of the producers that you will allow (or disallow) to access your HSE data. You can see who is currently requesting your data, and who among them have been granted access. Any time you alter your permission profile to include a new producer, you need to review your questionnaire and attachments for new items. Some producers have additional requirements, which will be automatically added when you permit them to access your data.

Upload attachments: If desired, you may upload your HSE documents (certificates of insurance, WCB clearance, WCB rate sheets, etc) here. If you are faxing those documents into the CHSE Registry, this section can be ignored.

Review Data: This is where you would review the data before publishing what you have entered.

PDF Report: Applicable only to full members. This feature enables you to produce a professionally formatted HSE report which can be sent to members and non-members. It is valuable as a sales tool and as an appendix for your bids and proposals, and it makes it easy to provide your data to any client regardless of their member status.

Publish Data: This is where an executive of the company agrees to publish the data. A corporate officer (owner, director of the board, or executive officer) must sign off on the data, even if someone else has entered it. This person is legally accountable for company policies. Managers are not acceptable. If you do not publish your data, it is not available to employers. If you have a full contractor membership, the Registry will review the data and contact you with deficiencies and recommendations.

Keep your information up to date: Above all else, your clients will scrutinize your Insurance coverage and your WCB status. If you allow either your insurance expiry dates or your WCB coverage to lapse, status indicators beside your company name will turn red in the producers' contractor list views. We recommend that you log on at least once per month to check for new requesters, review the currency of your posted information, and update your administrator/contact details as necessary. Make note of key expiry dates in your calendar.

Named Party Insurance: If you have named party insurance for your key clients it is advantageous to ask your insurance provider for a certificate that states those named parties. Some of your clients may specifically ask for it.